Travel and Accommodation

Travel Costs

We aim to make CUWiP accessible to everyone. All meals and accommodation during the conference are organized and the costs are met by CUWiP. All meal preferences will be accommodated.

You do not need to book or arrange accommodation on Friday or Saturday night. Travel to the conference is usually paid for by your home department. You must request funding from your home department. In cases where your own department, or other sources, can not cover the cost, there are funds available to provide support travel to CUWiP so no one has to miss out on CUWiP for financial reasons. In order to access those funds, please email here to request travel support before December 10, 2021.  

Travel costs will typically be reimbursed after the conference. Before you book a plane ticket, or any other travel ticket costing more than $100, you must first email the cost and itinerary to this address to receive advance permission prior to incurring the cost. Significant costs which are not pre-approved may not be reimbursed.

Travel Information to Campus

The main conference will be held at the WMU main campus. All conference sessions and meals will be served in the Bernhard Center on the main campus. Special dietary requirements will be requested and accommodated. Bus service from the hotel to the conference will be provided. Free parking is available on campus – a map of parking options is available here. 

Main conference — Bernhard Center address (building next to Sangren Hall): 1903 W Michigan Ave, Kalamazoo, MI 49008

Parking — Free Parking is available behind Sangren Hall in Lot 41.

Meals — Bernhard Center address (building next to Sangren Hall): 1903 W Michigan Ave, Kalamazoo, MI 49008

When making travel plans, please keep in mind that Western Michigan University is in the Eastern Time Zone.

After notification of your acceptance to the conference, you should immediately plan your travel options. We encourage coordination among students from the same institution to minimize travel costs. Please note that it is expected that students obtain travel support from their home institutions.

Major Airports:

Kalamazoo Battle Creek International Airport » 5.6 miles from the campus
Gerald R. Ford International Airport (GRR) » 53.9 miles from the campus

Shuttles will be available to provide transportation from these two major airports to the hotels and/or campus. More information will be posted later.


The main hotel for this conference is:

Delta Hotels Kalamazoo Conference Center – 2747 South 11th Street, Kalamazoo 49009. tel: 269 375-6000

Students should not make their own hotel reservations. You will be assigned a room after you have been accepted to the conference. Roommate requests and further details about room assignments will be addressed during registration. Check-in starts at 3:00 pm ET. Students who arrive earlier than check-in time, can leave their luggage at the hotel and head to campus (conference location).

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